Graduate Assistantship - 0206A-GPP20 Campus Events and Conference Services- CECS

Department: Campus Events and Conference Services (CECS)
Graduate Assistant - Pre-Professional with a Focus on Marketing 206A
20 Hours Per Week

Unit/Division:  Campus Events and Conference Services

Semester(s) Graduate Assistant is Needed: Spring 2026

Name of Person who will Supervise GA:  Holli Stone

Supervisor Job Title:  Associate Director of Campus Events

Supervisor Department: Campus Events and Conference Services

GA Supervisor Email: holli.stone@oswego.edu

Number of Hours Expected to Work Each Week: 20

Compensation:
Negotiable, $6,250.00 for the Spring 2026 Semester with a percentage received as stipend and a percentage received as tuition.

Location where GA will Report to Work: 
Marano Campus Center 135

Date Review Process will start: 12/22/2025

Date a Final Decision will be made regarding selection of a candidate for this position:
1/26/2026

Job Description and Key Responsibilities including Virtual/Remote Expectations:
No remote work available in this position.

The Department of Campus Events and Conference Services (CECS) seeks a motivated and engaging Graduate Assistant to join our CECS team. This individual will play a vital role in coordinating event logistics and ensuring the successful execution of scheduled campus events, programs, and activities. The ideal candidate will be passionate about supporting programs that advance SUNY Oswego's education aims, enhance college-community relationships, and introduce prospective students to the campus environment.  

Responsibilities:

Event Coordination, Execution, and On-Site Event Support:

• Provide on-site event support for evening and weekend events
• Assist in the planning and execution of campus events, programs and activities
• Coordinate the logistical details of event coordination, including scheduling, venue setup and     equipment management
• Collaborate with internal and external partners to ensure seamless event execution
• Maintain a working knowledge of University and Departmental policies as they relate to          scheduling and events
• Maintain a working knowledge of the technology in campus classrooms, meeting rooms and other venues including but not limited to the Sheldon Hall Ballroom, Hewitt Hall Ballroom, and the Convocation Center/Arena
• Maintain an understanding of fire/venue safety and be able to respond to situations accordingly to ensure the overall safety of faculty, staff, students and guests of our campus
• Maintain accurate event records in Event Management System (EMS) (reservation database), Google Drive, hard copies, and other designated formats  
• Provide support for the Event Manager Staff when professional staff are not available
• Provide coverage at the Welcome Center, Hewitt Hall, Sheldon Hall and other campus venues when needed or requested by professional staff

Training and Development:

• Participate in Event Manager Staff training as scheduled by Professional Staff  
• Understand the essential functions and expectations of the Event Manager Staff
• Participate in EMS training and gain an understanding of how to process event reservations  
• In collaboration with CECS and SEL professional staff, assist with the coordination of event planning presentations, geared towards enhancing the student organization learning process when hosting events

• Represent CECS at campus-wide events (recruitment fairs, Admissions Events, etc.) and collaborate with student organizations as requested  
• Foster positive relationships with key stakeholders to enhance CECS outreach efforts to coordinate event logistics  
• Communicate effectively with all team members, addressing concerns and fostering a positive work environment  
• Assist in special projects, departmentally coordinated events and committees as assigned by supervisor and/or department professional staff  

• Assist with the day-to-day event reservations and scheduling  
• Assist with the creation of event signage, recruitment materials and other promotional materials as needed to support the department and events  
• Assist with creating training materials needed to support Event Manager training and/or student organization presentations  
• Assist the Campus Events and Conference Services Coordinator with vendor requests and the collection of Certificate of Liability Insurance forms  
• Assist with maintaining social media platforms and accounts  

• Full matriculation into a graduate program at SUNY Oswego  
• Ability to work flexible hours, including nights and weekends  
• Must maintain a 3.0 GPA  
• Strong organization skills and attention to detail  
• Strong written and verbal communication skills  
• Ability to work collaboratively and adapt to a dynamic work environment
• Ability to use Microsoft Suite, Google Suite, and other software programs needed to support department initiatives  
• Commitment to fostering a positive work environment 

List any Learning Outcomes related to the GAs Academic Program:

Marketing Strategy Development:

• Develop proficiency in creating comprehensive marketing plans for CECS events and services.
• Learn to identify target audiences, set marketing objectives, and select appropriate promotional channels.

Content Creation and Graphic Design:

• Develop proficiency in using graphic design software to maintain a consistent and attractive visual identity.
• Learn to create engaging multimedia content, such as videos, banners, and digital signage.

Social Media Management:

• Develop skills in content planning, scheduling, and monitoring to enhance online presence.
• Understand social media analytics and utilize insights to refine strategies and improve engagement.

Event Coordination and Execution:

• Gain hands-on experience in coordinating various aspects of events, from scheduling to execution.
• Develop proficiency in creating event timelines, managing resources, and problem-solving during events.
• Understand the importance of adhering to policies, procedures, and safety guidelines.

Community Engagement and Outreach:

• Develop strategies to engage the campus community and increase participation in CECS activities.
• Gain experience in representing CECS at campus-wide events to promote services.

Collaboration and Stakeholder Engagement:

• Gain experience working collaboratively with internal and external partners for successful event execution.
• Understand the importance of effective communication in a team-oriented work environment.

Adaptability and Time Management:

• Cultivate adaptability by working in a dynamic environment with varying demands and deadlines.
• Enhance time management skills to efficiently handle marketing tasks, event coordination, and administrative responsibilities.

Any restrictions to the type of student who would be eligible?

• The term of appointment runs from two weeks prior to the start of class for Fall 2025 though May 31, 2026, excluding academic recesses.
• Regular evening and weekend hours are required as determined by campus events schedule. The Graduate Assistant must prioritize this position and therefore cannot hold any other position that exceeds 10 hours per week.
• Any additional employment must not conflict with the required schedule.

What behavioral expectations do you have? For example, what is your preferred communication timeline for a GA who needs to call out sick?

• Communicate with supervisor when time off is needed.