Graduate Assistantship – 0206B-GPP20 SAE-Campus Events and Conf services

Graduate Assistantship – 0206B-GPP20 SAE-Campus Events and Conf services

Position Type: Graduate Assistantship

This form is used to collect application information for the Graduate Assistantship - 0206B-GPP20 SAE-Campus Events and Conf services position. Please review the position details and eligibility requirements below before submitting your application.

This assistantship is governed by Graduate School policies on assistantships, workload, and eligibility.

Position Code	0206B-GPP20
Department / Unit	Campus Events and Conference Services
Supervisor	Arialees Brookshire Alicea
Supervisor Title	Event Coordinator
Supervisor Department	Campus Events and Conference Services
Supervisor Email	arialees.alicea@oswego.edu
Term	Fall/Spring 2026-2027
Expected Weekly Hours	20
Work Location	135 Marano Campus Center
Can this position be performed remotely?	No
Compensation	Remuneration Compensation for the 2026-2027 academic year includes $12,500 towards tuition and stipend. A minimum of $7,500 must be allocated towards stipend. The remaining $5,000 can be applied to tuition or as additional stipend. The total compensation cannot be awarded to just one category, students must receive their award in both categories (tuition and stipend).This position funding is contingent on final budget approval.
Application Deadline	August 12, 2026

Eligibility Requirements

To hold this assistantship, students must:

• Maintain a minimum cumulative graduate GPA of 3.0.
• Be registered for at least 9 graduate credits during each term of the assistantship.
• Be enrolled as a full-time graduate student in good academic standing.

Additional eligibility or program-specific requirements may apply as outlined by the Graduate School and the appointing department.

Position Overview

The Department of Campus Events and Conference Services (CECS) seeks a motivated and engaging Graduate Assistant to support the coordination and execution of campus events, programs, and activities aligned with SUNY Oswego’s Grow, Connect, and Thrive pillars.

This role contributes to initiatives that Grow experiential and professional opportunities, Connect campus and community partners, and create welcoming environments where students and guests can Thrive. The ideal candidate is organized, collaborative, and passionate about advancing SUNY Oswego’s mission while helping deliver exceptional event experiences.

Key Responsibilities

Responsibilities (20hrs/week)

Event Operations & Logistics

• Assist in the planning, coordination, and execution of campus events and programs
• Provide on-site operational support for evening and weekend events
• Deliver facility coverage for the Marano Campus Center (MCC), Sheldon Hall, and Hewitt Hall as needed
• Support event logistics, including scheduling, room setups, technology coordination, and equipment management
• Attend weekly planning meetings to review upcoming events and coordinate logistics

Technology & Venue Management

• Maintain working knowledge of event-related technology across campus venues, including Sheldon Hall Ballroom, Hewitt Hall Ballroom, and the Convocation Center/Arena Press Box
• Assist in maintaining CECS event resource inventory and implement accountability measures to ensure timely return and proper care of equipment

Safety, Policy & Compliance

• Ensure adherence to fire and venue safety protocols and respond appropriately to maintain a safe  environment for faculty, staff, students, and guests
• Apply University and departmental policies related to event scheduling and operations

Leadership, Supervision & Team Collaboration

• Provide supervision and guidance to Event Support Staff in the absence of professional staff
• Participate in and support Event Support Staff training initiatives
• Demonstrate understanding of the roles, responsibilities, and expectations of Event Support Staff
• Build and maintain positive working relationships with campus and community stakeholders
• Communicate effectively with team members to address concerns and foster a collaborative work environment

Community Engagement & Signature Programs

• Under the direction of the Assistant Director for Community Relations, support event logistics and on-site coordination for Explore SUNY Oswego programs
• Assist in the planning and coordination of Break Transportation logistics, including communication, scheduling, and operational support

Required Qualifications

• Full matriculation into a graduate program at SUNY Oswego
• Ability to work flexible hours, including nights and weekends
• Must maintain a 3.0 GPA 
• Strong organization skills and attention to detail
• Strong written and verbal communication skills
• Ability to work collaboratively and adapt to a dynamic work environment
• Ability to use Microsoft Suite, Google Suite, and other software programs needed to support department initiatives
• Commitment to fostering a positive work environment

Behavior Expectations:

• Questions and concerns should be communicated to your supervisor in a timely fashion.

List any Learning Outcomes related to the GAs Academic Program

• Demonstrate comprehensive event management competency by planning, coordinating, and executing campus events that meet operational, logistical, and customer service standards.
• Apply institutional policies and safety protocols effectively by responding appropriately to venue, fire, and risk-management situations to ensure a safe and compliant event environment.
• Utilize event technology and venue systems proficiently across multiple campus facilities, supporting seamless program delivery and enhancing the guest experience.
• Exhibit leadership and supervisory skills by guiding Event Support Staff, modeling professional communication, and contributing to a collaborative team environment.
• Foster strategic campus and community partnerships by engaging stakeholders in ways that strengthen campus connections, support student engagement, and advance SUNY Oswego’s Grow, Connect, Thrive mission.