Campus Events and Conference Services-CECS-Focus on Youth Protection and Conferences 0206B

Department: Campus Events and Conference Services (CECS)
Graduate Assistant - Pre-Professional
20 Hours Per Week

Unit/Division:  Campus Events and Conference Services

Semester(s) Graduate Assistant is Needed: Fall 2024, Spring 2025

Name of Person who will Supervise GA:  Melissa Paestella

Supervisor Job Title:  Assistant Director for Conference Services & Youth Policy Compliance

Supervisor Department: Campus Events and Conference Services

GA Supervisor Email: melissa.paestella@oswego.edu

Number of Hours Expected to Work Each Week: 20

Compensation:
Negotiable, but total is $6,250 per semester. A percentage must be tuition and a percentage must be stipend.

Location where GA will Report to Work: 
Marano Campus Center 135

Date Review Process will start: 3/18/2024

Date a decision will be made regarding the selection of the candidate for this position:
5/1/2024

Job Description and Key Responsibilities including Virtual/Remote Expectations:
No remote work available in this position.

Youth Protection & Compliance:
• Under the guidance and direction of the Assistant Director for Conference
Services and Youth Policy Compliance, foster a culture of compliance through
outreach and engagement with Campus youth program coordinators.
• Assist and support Youth Compliance Training.
• Process the required state and federal sex offender searches for all Covered
persons who will be engaged in university-sponsored youth programs.
• Create and generate the required ID badges for youth programs.
• Work collaboratively with the Assistant Director for Conference Services and
Youth Policy Compliance to assess conference and youth programs to identify
needs/inefficiencies and service improvements and develop solutions as
needed.
• Work collaboratively with the Assistant Director for Conference Services and
Youth Policy Compliance to review and update the Conference Services and
Youth Protection Compliance webpages as needed.

Event Coordination, Execution and On-Site Event Support:
• Assist in the planning and execution of a variety of conferences, campus
events and youth programs.
• Coordinate logistical details, including scheduling, venue setup, and
equipment management.
• Collaborate with internal and external partners to ensure seamless event
execution.
• Provide on-site event support for evening and weekend events.
• Maintain a working knowledge of the Facility Use Policy as it relates to
scheduling and events.
• Maintain a working knowledge of the technology in the ATC classrooms,
meeting rooms, and other campus venues with installed technology.
• Maintain accurate event records in EMS reservation database, Google drive,
hard copy, or other appropriate formats.

Qualifications:
• Full matriculation into a graduate program at SUNY Oswego
• Maintain a 3.0 GPA
• Strong written and verbal communication skills
• Strong attention to detail
• Ability to work collaboratively and adapt to a dynamic work environment.
• Ability to use Microsoft Suite, Google Suite, and other software programs.
• Ability to work flexible hours, including evening and weekends as needed.

List any Learning Outcomes related to the GAs Academic Program:

Event Coordination and Planning:
Gain hands-on experience in coordinating various aspects of events, from
scheduling to execution.
Develop proficiency in creating event timelines, managing resources, and
problem-solving during events.
Understand the importance of adhering to policies, procedures, and safety
guidelines.

Communication and Interpersonal Skills:
Improve communication skills through effective interaction with team members,
event organizers, and other stakeholders.
Enhance interpersonal skills in addressing concerns, providing feedback, and
resolving conflicts.
Develop strong written and verbal communication skills for professional
correspondence.

Adaptability and Time Management:
Cultivate adaptability by working in a dynamic event environment with varying
demands.
Develop effective time management skills to balance administrative duties and
event coordination.

Collaboration and Stakeholder Engagement:
Gain experience working collaboratively with internal and external partners for
successful youth program and conference event execution.
Understand the importance of effective communication in a team-oriented work
environment.

Youth Protection:
Develop understanding of the policies for protecting youth on campus and be
able to train on those policies.
Gain experience processing confidential information

Any restrictions to the type of student who would be eligible:
Ability to work flexible hours, including evening and weekends as needed. The
Graduate Assistant must prioritize this position and therefore cannot hold
another position that exceeds 10 hours per week. Any additional employment
must not conflict with required evening and weekend hours for the position. The
term of appointment runs from two weeks prior to the first day of classes in Fall
2024 to May 31st, excluding academic breaks.

What behavioral expectations do you have? For example, what is your preferred communication timeline for a GA who needs to call out sick?
Email the supervisor as soon as possible prior to taking a sick day.